The EIR or Equipment Interchange Report is an important legal document for intermodal industry and international trade. It records the container’s conditions or operability level and represents a backup of the temporal possession of the equipment’s responsible.
The EIR registers any damages to the shipping container during its journey or during handling and it’s made every time the equipment changes of custody. Then we can talk about an Out Empty EIR and an In Full EIR.
¿What data contains an Equipment Interchange Report?
The EIR should contain the following information:
- Container’s identification data: owner code, serial number, check digit. These are found on the doors and sides of the unit.
- The physical conditions: Indicates if the unit is damaged and information about the reception or delivery of the unit.
- Place of transfer and date of the registration.
- The shipowner, vessel’s name, port of loading and port of discharge. The condition of the container (empty or full). Booking number.
- Container type, size (20’ or 40’) and weight, tare.
- Data on the CSC plate. Technical and manufacture data and date of last CSC inspection.
At the center of the Equipment Interchange Report are three diagrams: two of the exterior sides and one of container’s inside, to visualize the exact location of the damage.
Under the diagrams are located the codes used for standardizing the types of damages.
Finally, the EIR requires the names and signatures of the people that participate in the transfer of the unit.
At the end of the process, several copies are delivered to the respective authorities. This way, the container is ready to continue its journey.
The omission of damages on the report could lead to dangerous situation on the container’s load and unload. Additionally, when the container arrives to its destiny, the damages are reported and attributed to the last company that manipulated the unit.